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RISE internal guidelines regarding the coronavirus

RISE has a contingency team that is following developments and holding regular coronavirus debriefing meetings. The contingency team continuously decides on precautionary measures to reduce the spread of infection. 

General guidelines - updated November 4 (11 am)

Be aware that local restrictions may be applicable.


Employees with symptoms

All who feel sick with symptoms like a runny nose, cough or fever shall not meet other people in person. RISE employees shall not go to work and shall call in sick to their manager. This applies even to those who just feel a little sick.

We urge employees to visit the website 1177.se to see the guidelines for COVID-19 testing in their home region, if your symptoms do not go away within 24 hours. Those tested for for COVID-19, waiting for test results, must act as if they have COVID-19, which means staying at home and avoiding meeting other people in person.

If an employee has been diagnosed with confirmed covid-19 infection, they must notify their most immediate supervisor immediately. It’s important to be aware that COVID-19 is a generally and socially hazardous disease under the Communicable Diseases Act. As a result, all are required to comply with rules for preventing the spread of infection.

If an employee, or someone close to them, has a possible or confirmed COVID-19 infection, we urge them to find more information on how to act, throughThe Public Health Agency (Folkhälsomyndigheten)'s website. 

The public health agency of Sweden has resolved on stricter general recommendations in several regions. Their web page contains information on where in Sweden local general recommendations are applicable. Each one is solely responsible for staying up to date on the rules in their region.

Risk group

Individual employees that belong to the risk group or that has someone in their immediate surroundings that belong to the risk group, we encourage to keep a dialogue with their manager about how the situation should be handled

RISE facilities/workplaces

Employees whose tasks can be performed remotely are expected to work from home in order to limit the spread of infection. 

Employees that cannot work remotely are to assess, in dialogue with their most immediate supervisor, whether it’s possible to take other measures to enable compliance with the authorities’ guidelines as far as possible, in line with business needs. This may involve doing part of their work from home or working flexible hours.

At our workplaces, employees must maintain a safe distance, avoid large social gatherings, regularly wash their hands with soap and water and/or use hand sanitiser. Of course, this also applies to common areas such as break rooms and lunch restaurants. Local rules and other instructions must always be respected. 

Risk assessments of the work environment will be conducted on an ongoing basis at our workplaces and for the employees working remotely. If you have questions or opinions about the work environment, contact your most immediate supervisor.

As regards customers and partners visiting our workplaces, the same precautionary measures apply as for our employees, in other words, in compliance with our internal policies.It’s important that you inform visitors of the applicable policies. 

Meetings and visits to clients

Meetings should be held digitally, both internal meetings and meetings with customers and partners.

If an employee needs to travel to visit a customer or perform an assignment, they also need to check what COVID-19 guidelines that are in place for the relevant customer’s company or organisation and if there are local rules in place in the region.  

Travels

A travel ban is in place for all international travel. Exemptions must be granted by the SVP or Function Head. Already planned and booked travel is also subject to approval before it will be permitted.

For domestic travel, a travel ban remains in effect except for business-critical meetings. Such travel must be cleared with the SVP or Function Head. Already planned and booked travel is also subject to approval before it will be permitted.

The travel restrictions helps to limit the spread of infection, contributes to our sustainability and is part of controlling our costs.

For all travel, we ask that you follow the recommendations of Folkhälsomyndigheten and the Ministry for Foreign Affairs. Folkhälsomyndigheten stresses the importance of travellers distancing, practising good hand hygiene and avoiding modes of transport where you cannot reserve a specific seat. Those who are sick should not travel at all and risk groups in particular should think twice about travelling and entertaining visitors.

Up-to-date information from the Ministry for Foreign Affairs can be found here: https://www.regeringen.se/uds-reseinformation.

International events

As regards international events, we will cancel or postpone the events that we organise on our own. For other events where we are co-organisers, we will engage in dialogue to clarify our position. This policy applies until March 2021. We are following developments, and will make decisions about international events as time progresses.  

National event

As regards national events, they will be converted into digital or hybrid events. Otherwise, they will be postponed. This policy applies until March 2021. We are following developments, and will make decisions about events as time progresses.

Internal training

Internal training and planned gatherings through March 2021 will be held digitally or postponed to a later date. 

External educations

Training for customers will be converted into digital or hybrid courses. If part of training needs to take place on our premises, the training can be held on the condition that compliance with Folkhälsomyndigheten’s applicable guidelines can be ensured. This policy applies until March 2021. We are following developments, and will make decisions about training as time progresses.  

Please visit our education catalogue to see guidelines for external courses, workshops, seminars, etcetera.

Recruitment processes

Our ambition is to continue with ongoing recruitment processes. If, for any reason, a recruitment process needs to be paused, ended or is thought to take longer time than planned, we will inform the candidates about this. We follow the recommendations of the Public Health Agency of Sweden, and therefore interviews might be held digitally.


Our operations continues

In addition to the consideration of everyones health , we carry on working for sustainable growth in Sweden by strengthening the competitiveness and development of industries. We do this by a continuous delivery on our assignments and by contributing with our expertise in finding solutions to shared challenges - for both companies and society as a whole.